Question 6
(a) Outline the steps taken in MS word to:
(i) create a table with 4 columns and 6 rows;
(ii) insert a hyperlink on a text.
Figure 1 is a portion of Microsoft Word interface. Use the figure to answer question 6(b).
Observation
This question also tested candidates’ skills in using Microsoft Word for data processing. It was reported that though most of the candidates showed poor skill in Microsoft Word.
The expected answer is:
(b) State the function of the parts labelled I to V in Figure 1.
The expected answer is:
(a) (i) Steps in creating a table
- Click on the “Insert” tab
- Click on “Table”
- Click on “Insert Table”
- Type in 4 in the “Number of columns” and 6 in the “Number of Rows” Text boxes respectively
- Click on Ok.
OR
- Click on the “Insert” tab
- Click on “Table”
- Hover the mouse to select 4 columns and 6 rows on the displayed grids
- Click/ Press Enter on the keyboard
OR
- Click on the “Insert” tab
- Click on “Table”
- Click on “Draw Table”
- Use the pencil tool to draw 4 columns and 6 rows
(ii) Inserting a hyperlink on the text
-Select the text
-Click on the “Insert” tab/ Right Click
-Click on hyperlinks
-Type in the link address in the “Address” box
-Click on Ok
(b) Functions of the labelled parts
I. Left aligned: This is used to line up text with left margin.
II. Center: This makes a text to appear in the middle of the line.
III. Right-aligned: This is used to line up text with the right margin
IV. Justified; This is used to align text both left and right such that the text is stretched across the page possibly with more than one space between words.
V. Line spacing: This is used to select the length of space between lines of text.