Observation

            This ‘a’ part of the question was attempted fairly by most candidates and few candidates that attempted the question performed below expectation. The ‘b’ aspect of the question which was also an offshoot of the scenario was poorly attempted because candidates  could not interpret the scenario which lead to question (a) and (b) to answer the     questions.                                                                                                                        

The responses expected from candidates are:

2 (a)     Functions Mr Okon would perform in the company as a storekeeper
i.          Receiving goods from suppliers.
ii.         Checking materials supplied against purchase order, to ensure conformity with specification.
iii.        Counting and grading of materials received into the store.
iv.        Weighing and classification of stock. 
v.         Coding of materials for easy location and retrieval.
vi.        Keeping records of all store transactions.
vii.       Conducting regular stock taking and stock checking.
viii.      Ensuring safety measures are adhered to, in the store.
ix.        Inspection of goods that are received into the store.
x.         Issuing goods to user departments on request.
xi.        Ensuring the store is kept clean and tidy always.
xii.       Preparing purchase requisition note.
xiii.      Storage and maintenance of goods in the store.
xiv.      Conducting effective and regular stock control.
xv.       Safety and protection of all materials in the store.
xvi.      Ensuring adequate control of all store activities.
xvii.     Ensuring proper handling of store equipment.                                                                                                                                  
(b)        Store documents Mr Okon will work with are:
i.          Store/Materials requisition: This is a document used to request for materials from the store. It contains an authorization to get items from the store. It is prepared by user department, and it contains the specification and quantity of items needed.
ii.         Issue note: This is a document that is prepared by the storekeeper to accompany the materials that have been released to user departments. It contains the details of the materials that have been issued to users.
iii.        Goods received note: When materials have been sent or supplied to the store, the storekeeper will prepare a goods received note, after the goods have been inspected and accepted into the store.
iv.        Rejection note: A document that indicates the number of goods that have been rejected by the storekeeper at the point of inspection for reasons like incomplete quantities, incorrect materials, and defective materials.
v.         Stocktaking sheet: This is used in stocktaking exercise. It contains information like description of items, ledger balance, and physical balance e.t.c. It is used to record materials counted during stocktaking exercise.
vi.        Delivery note: This is a document sent by the supplier to the store for acknowledgement when goods are delivered to the storekeeper. It will show details of all the goods delivered and can be checked against goods listed on the purchase order.                                                                                     156
vii.       Purchase order: This is a document issued by a buyer to a seller to instruct the supplier to supply requested materials. It indicates types, quantities and agreed prices for products. It is used to control the purchasing of goods from external suppliers and presented to the storekeeper at the point of supplies.
viii.      Bin card:  A bin card is a document attached to individual item in the store that shows the quantity of items received, issued and the balance of stock at a particular time.
ix.        Purchase requisition note: This is a document that originates from the store department to purchasing department in making request for goods that need to be replenished.
x.         Stores Ledger: This is a document that keeps the records of the value and quantity of different stock items issued, received and their closing balances.
xi.        Materials transfer note: This is a document that is used to transfer materials which have already been issued by the store from one department to another.
xii.       Materials return note: This is a document that is used to return materials already issued back to the store as a result of excess issue or wrong material issued.
xiii.      Bill of materials: This is a list of the raw materials and parts in quantities required to produce a finished goods.