Office Practice WASSCE (SC), 2023

Question 2

 

  1. What is a closed office
  2. disadvantages of close office
  3. purposes of filing in an organization.

Observation

 

Some of the suggested responses were:

  • A closed office is an office usually partition in most large organizations into a         small room or office for a particular officer to have privacy in the performance of office duties           
  • Disadvantages of closed office layout:
  • It might encourage laziness;
  • It does not give room for effective supervision;
  • It may lead to truancy;
  • It does not give for economy of office space;
  • It does not encourage division of labour;
  • It does not allow close relationship among workers;
  • It does not give room for sharing or joint use of office equipment and facilities;
  • Less effective supervision of staff;
  • It is expensive to maintain.

 (iii)      Purposes of filing in an organization:

  • to keep document for future references
  • to ensure easy access to documents when required
  • to keep document safe.
  • to prevent unauthorize access to documents
  • to ensure easy retriever of document
  • to keep the office tidy
  • to keep document tidy

Comments

Majority of the candidates were able to respond to these questions correctly, they demonstrated good understanding and mastery.